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Position Title: Accounting Administrator
Salary Range: $50K
Location: Northwest Indianapolis
Job Category: Accounting Administrative
Position Type: Direct Hire

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Coordinates, compiles, manages, and executes firm billings and receipts, as well as a variety of other accounting and bookkeeping duties. Maintains contact with and assists attorneys, staff, vendors, and clients.


  • Compiles and processes invoices for attorneys each month.
  • Reviews and edits pre-bills in response to attorney requests.
  • Apply retainer funds as directed by attorney.
  • Process write-offs following Firm policy.
  • Ability to execute complex bills in a timely manner (i.e. multiple discounts, split-party billing and preparation of electronic bills)
  • Ability to effectively handle a high volume of bills per month.
  • Ability to effectively interact and communicate with attorneys, staff, vendors and clients.
  • Research and respond to inquiries regarding billing issues.
  • Create new billing formats as needed.
  • Create and finalize final client billings.
  • Create and distribute monthly reports.
  • Reconciliation of firm credit card transactions.
  • Recording payments and deposit daily.
  • Always ensure strict confidentiality.
  • Other duties as needed.


Job Requirements

  • Ability to multitask and prioritize and use time efficiently.
  • Strong attention to detail.
  • Ability to anticipate work needs and follow through with minimum direction.
  • Must be able to follow up and see work through to its conclusion.
  • Proficiency with Microsoft Word, Outlook, Excel, Adobe Acrobat Pro, and a good working knowledge of computers is critical to success in this position.


Education and Experience:

  • College level accounting classes or accounting degree preferred but not required.
  • 1-5 years of hands-on billing experience.

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