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Position Title: Project Coordinator
Salary Range: $45K-$50K
Location: North Indianapolis
Job Category: Administrative
Position Type: Temp-to-Hire

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The Project Coordinator is the chief support for project engineers, project managers and superintendents.


  • Perform all job start up requirements (i.e. files, information sheets and field forms, including EEO and other bulletin board documents).
  • Type and distribute purchase orders and subcontracts, including computer input.
  • Expedite acknowledgements of purchase orders and signed copies of subcontract agreements.
  • Set up and update supplier/subcontractor list.
  • Secure certificates of insurance as required.
  • Assure that escrow agreements are set up.
  • Assure compliance with EEO and MBE requirements are met.
  • Maintain file system for beneficial use of team.
  • Set up and maintain submittal register.
  • Prepare and update delivery schedule.
  • Assure timely submittals.
  • Know when materials are required on jobsite and coordinate timely delivery of materials.
  • Obtain and submit O&M manuals as required by contract documents.
  • Coordinate bidding contracts for team.
  • Assure that key suppliers and subcontractors have necessary plans and specifications for bids.
  • Prepare bid book when team is handling a bid.
  • Assist in pricing when team handles a bid.
  • Helps estimate; understand scope of work for assigned sections.
  • Assure that pay estimates go out on time and that stored materials have been included; ensure all supplementary paperwork such as payroll reports, CC257’s, etc. are included with the pay estimated.
  • Understand retainage requirements.
  • Identify and copy stored material invoices to be included in future pay estimates.
  • Prepare invoices for team approval in a timely manner.
  • Deliver invoices to Accounting for input in a timely manner.
  • Ensure all policies and procedures are followed properly.


Education and Experience:

  • High School diploma required.
  • Excellent interpersonal skills
  • Strong team building skills.
  • Analytical and problem-solving ability.
  • Effective organizational skills
  • Attention to detail and high level of accuracy.
  • Strong written communication skills
  • Ability to meet deadlines as assigned.

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