◀ Back
Position Title: Administrative Assistant
Salary Range: $20-23/HR
Location: North Indianapolis
Job Category: Administrative
Position Type: Temp-to-Hire

Apply Now


To provide administrative services to senior leadership, staff, committees, and members. To develop and facilitate the overall communication strategy. Maintain the membership records and reports of the church; and, assist with financial records and transactions.



  • Assist with daily administrative issues as directed.
  • Answer telephone, problem solve/facilitate, and deliver messages with accuracy, courtesy and respect.  Be knowledgeable of staff schedules.
  • Open, answer, route any incoming email.
  • Open and route incoming mail and prepare outgoing mail.
  • Address and facilitate member/office walk-in issues as needed.
  • Maintain calendars.
  • Produce, edit and distribute weekly updates
  • Prepare, coordinate and distribute weekly announcements and monthly newsletters.
  • Coordinate, obtain materials, produce & distribute annual report.
  • Ensure proper filing and storage of records and maintain/manage office supplies.
  • Perform other administrative duties as assigned.


  • Develop an overall communication strategy.
  • Assist in maintaining website and social media accounts, including posting, and responding to comments and messages.
  • Produce content for website and social media to inform and engage, under the direction of leadership.
  • Involved in community engagement and manage volunteer activity for events.


  • Compile and input bi-monthly payroll. Maintain payroll records.
  • Generate and prepare vouchers, and other accounts payable processes.
  • Generate quarterly contribution statements.
  • Assist leadership with reports and/or other information for budgeting purposes.

Job Requirements

  • Functional Expertise: Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
  • Quality Results: Strives to meet or exceed goals and deliver a high-value experience for staff and members.
  • Communication: Listens for understanding and meaning; speaks and writes effectively.
  • Project Management: Establishes goals, clarifies tasks, plans work, and actively participates in meetings.
  • Relationships: Builds rapport and relates well to others.
  • Decision Making: Makes sound judgments, and transfers learning from one situation to another.

Education and Experience:

  • A high school diploma or equivalent
  • Minimum of two years previous experience as an administrative assistant in a corporate environment requiring management of multiple tasks, a high-level of confidentiality, and a professional customer-service approach to working with internal and external customers.

Required Skills/Abilities: 

  • Willing and able to problem-solve without being prompted.
  • Possession of strong verbal and written communication skills, which include clear and concise writing with exceptional attention to detail and proofreading skills.
  • Extensive experience in Microsoft’s Office Suite (Outlook, Word, Publisher, PowerPoint, and Excel).
  • Demonstrated organizational skills, records management, and time management.
  • Capable of recording and compiling meeting minutes, planning travel and events, and working as a member of a team of administrative professionals.

Physical Requirements:

  • Must have a professional presentation of self.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift, carry, or stack materials weighing 40 pounds.
  • Ability to kneel.
  • Ability to bend at the waist.
  • Ability to demonstrate and lead activities.
  • Ability to reason and solve problems.
  • Ability to make sound judgment and decisions.
  • Ability to communicate with employees, volunteers, & community members effectively.
  • Physically and mentally able to respond to emergencies.

Apply Now